PRIVACY POLICY FOR UNIVERSITY MEMBERS
HOW WE USE YOUR PERSONAL INFORMATION
General
This policy explains what information we gather when you visit the LSUS Alumni Network website. We also explain how that information is used.
The Office of Alumni Affairs takes your privacy seriously, but it is important for you to appreciate that the site provides extensive links to other independent sites, both within the University and elsewhere. This policy applies only to direct accesses to the LSUS website - URLs starting https://www.lsus.edu/life-after-lsus. You will need to consult the appropriate information on other sites for information on their policies.
Any changes to this privacy policy will be posted to this page.
Site activity
When you access the alumni site from a computer, mobile phone, or other device, we may collect information from that device about your browser type, location, and IP address, as well as the pages you visit.
Data Collected
If you have a discussion with a representative with the Office of Alumni Affairs, notes of the interview will be taken. Use of this content is limited to LSUS Office of Alumni Affairs staff who have a legitimate interest in them for the purpose of carrying out their contractual duties.
The personal data we store and process, the majority of which is given to us by our alumni and supporters, may include:
- Name, title, gender and date of birth;
- Contact details including postal address, email address, phone number and links to social media accounts;
- Information about your time at the University and other academic institutions you have attended;
- Your occupation and professional activities and memberships;
- Your recreations and interests;
- Family and spouse/partner details and your relationships to other alumni, supporters and friends;
- Records of pledges, donations and Gift Aid status, where applicable;
- Records of communications sent to you by Development and Alumni Engagement or received from you;
- Details of events you attended (formal, as a speaker, at alumni networking events, as an alumni ambassador) and when;
- Volunteering by you on behalf of the University;
- Information about your wealth, including net worth;
- Media articles about you;
- Information on your engagement in University meetings, events, groups or networks;
- Information about your use of University resources or facilities (for example the Library);
- Details of businesses you are or were a Director of.
Any other personal information you provide to us during communication with us may be stored in the form of notes for reference purposes. This may include special category personal data, but only where you provide this to us directly or is already publicly available.
Personal Information
Your ‘Profile’ is where you can enter, manage and update your data and email preferences. You may also choose to provide optional details, such as preferred name, former name, occupation, company, photos, personal web page, personal comments, etc.
You may wish to share some or all of the information held in your Profile with other site members. You are able to do this via your ‘Profile' page. The only information that is automatically visible to others on your Profile page is your preferred name, surname or maiden name, matriculation year and course at CJBS. Additional information fields from your Profile, other personal information and photos etc. will appear only if you have opted to provide those items.
Messages
Other users of the platform are able to send private messages to you but you can choose whether or not to be notified when an email is sent. The site does not monitor messages sent between users.
Sharing information within the alumni website
The general online directory is designed so you can find other alumni easily. For this reason, you will appear in the directory with the information described in the Personal Information section (above). If you do not want to appear in the directory you can opt out upon registration or by accessing your Profile and removing data. You can also choose to share or hide certain personal and contact information.
Choice
The site provides you with the following options which can be changed at any time:
- to opt out of receiving emails from other site users by means of a checkbox in your Profile (the default is that other users can use the website to send you emails, though your address will never be revealed to the sender unless you choose to make it visible in your Profile)
- to unsubscribe from the site completely by requesting the deletion of your account
Full opt-out
If you wish to opt out of all alumni communications, please contact us at alumni@lsus.edu. Please note that your details will still be held on the main alumni database in accordance with University Data Protection Statement unless you notify us otherwise.
Your ability to make changes
You may request deletion of your personal data at any time by emailing the webmaster.
For those of you with a LinkedIn account, your alumni log in and LinkedIn identity can be easily connected with a single login option. If you choose to set this up, you must manually authorize the site to receive your LinkedIn credentials and allow access. The only piece of data shared between the site and LinkedIn is the LinkedIn ID, used for matching the two accounts. You can revoke this permission at any time.
If you choose to enable this feature, future logins to the site can be done via your LinkedIn login.
Using LSUS Alumni Network
Alumni Careers Connect is an online service provided free of charge for University of Cambridge alumni and current students. All potential users will be verified with their email address during the registration process before being granted full access to the site. Louisiana State University in Shreveport reserves the right to refuse access to anyone who misuses the site in any way.
Service Provider
This service is operated under contract by Aluminati Network Group Ltd. (Aluminati) acting under instruction as our Data Processor under the Data Protection Act 1998. Aluminati will process personal data strictly for the purposes of operating this service.
Aluminati is registered with the Information Commissioner under membership number Z8393842.
LSUS Alumni Network
May 2023
LSUS Alumni Network Social Sign In: Privacy Notice
This privacy notice provides you with details of how we (Aluminati Network Group Ltd) collect, process and store your personal data when you access the Aluminate service (the ‘Service’) via this third-party application (‘App’).
LAWFUL BASIS AND PURPOSE OF PROCESSING
Aluminati processes your data in order to perform its contract, with the institution or organisation, to provide you with the Service. We will process your information for the following purposes;
- To verify your details in order to provide you with access to the Service
- To improve your onboarding experience onto the Service
- To increase your accessibility to the Service
We will only use your personal data for the purposes listed above unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing. We may process your personal data without your knowledge or consent where this is required or permitted by law.
By accessing the Service through this App, you agree to the collection and use of information in accordance with this privacy policy.
If you are unhappy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (www.ico.org.uk) however we would be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
Email: privacy@aluminati.net
Tel: 01638 676 232
WHAT PERSONAL DATA WE COLLECT
Personal data is any information capable of identifying an individual and does not include anonymised data. We may ask you to provide us with or automatically collect certain personally identifiable information that can be used to contact or identify you, including:
- Identity & Contact Data may include your first name and last name
- Contact Data may include your email address
- Technical Data may include your cookie data, information such as your device's internet protocol address (e.g., IP address), browser type, browser version, the time and date of your visit, unique device identifiers and other diagnostic data
We do not collect any sensitive data about you including details about your race or ethnicity, religious beliefs, sexual orientation, political opinions, trade union membership, health, criminal convictions and offences.
YOUR RIGHTS
For data processed under the lawful basis of ‘performance of a contract’, you;
- DO have the right to; be informed, request access, data portability, data rectification, restriction processing, erasure if there is no overriding ‘legitimate interest’ for continuing to process the data
- DO NOT have the right to object
To exercise these rights please email privacy@aluminati.net. We will likely have to request information from you to confirm your identity in order to ensure we are following instructions from the actual data subject concerned. No fee is payable for the exercise of these rights unless the request is clearly unfounded, repetitive or excessive in which case we may also legally refuse your request.
For more information on individual rights under the GDPR, go to the following site: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr
You have the right to lodge a complaint to the supervisory authority (the Information Commissioners Office); if you believe we are processing your data unfairly.
DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with third parties including:
- Our service providers who provide IT, hosting and system administration services
- Professional advisers including lawyers, bankers, auditors, insurers, financial advisers and corporate finance advisers who provide consultancy, banking, legal, insurance, accounting and financial services
- HM Revenue & Customs, regulators and other authorities based in the United Kingdom and other relevant jurisdictions who require reporting of processing activities in certain circumstances
- Third parties to whom we sell, transfer, or merge parts of our business or our assets
- We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
INTERNATIONAL TRANSFERS
We make active efforts to engage in service providers who are based within the European Economic Area (EEA). Where this is not possible, we may need to engage service providers resulting in your personal data being transferred outside the EEA. Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or
- Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
In addition to the above, your data may be temporarily transferred outside of the EEA during the course of our staff travelling abroad with personal data (for example meeting contact information and emails). There are appropriate safeguards in place to ensure the protection of your data - including encryption rendering the data unreadable in the case of loss or theft.
DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
DATA RETENTION
We will only retain personal data for as long as we need to fulfil the specified purposes we have collected it for as well as for satisfying legal, accounting, audit, or reporting requirements.
By law, for tax purposes, we have to keep certain data about our customers for six years after they cease being customers.
COOKIES & THIRD PARTY LINKS
We use cookies as described in the section above on how we use your data. If you choose to disable cookies in your browser certain parts of our service will cease to function.
Links from our website or other communications may link to third-party destinations over whom we have no control and do not take responsibility for their privacy statements or behaviours. Please read the privacy notice of these sites to understand their data policies.
Name and contact details of the data controller and data protection officer
Data Controller: Aluminati Network Group Ltd.
Address: Hyperion House, The Oaks, Newmarket, Suffolk, CB8 7XN
Data Protection Officer: Daniel Watts
Contact Details: privacy@aluminati.net
